Privacy Notice

Your privacy is our priority. This Privacy Notice explains how 3dfusionstudio ("Company," "we," "us," or "our") collects, uses, discloses, and safeguards your information when you visit our website or use the StatementKey service (the "Service"). Because you trust us with sensitive financial documents, we enforce strict data handling practices and adhere to minimal data retention principles.

1. Information We Collect

We collect information that you voluntarily provide to us when registering for the Service, as well as information collected automatically when you use the Service.

• Account & Registration Data: When you create an account, we collect your email address and securely hashed password.
• Document Processing Data: We temporarily collect the PDF financial documents (e.g., bank statements, invoices) that you upload solely for the purpose of extracting the requested tabular data.
• Technical & Usage Data: We automatically collect certain information when you visit the Service, including your IP address, browser type, operating system, and basic usage metrics (such as the number of pages processed) to monitor infrastructure health and enforce billing limits.
• Financial Information: If you purchase a subscription or credits, your payment information is collected and processed directly by our secure third-party payment processors. We do not store your raw credit card numbers on our servers.

2. How We Handle Your Financial Documents

We do not claim ownership of your data. The documents you upload are treated with the highest degree of confidentiality.

• Third-Party AI Processing: To extract data, your files are securely transmitted to our enterprise-grade, third-party artificial intelligence and machine learning infrastructure providers. We maintain strict agreements ensuring that these providers do not retain your documents and do not use your financial data to train, improve, or fine-tune their public AI models.
• Strict Data Deletion: Your uploaded PDF files and the resulting extracted transaction data are retained only as long as necessary to provide the Service. They are permanently deleted from our active servers shortly after processing is complete, or immediately upon your manual deletion from the dashboard.

3. How We Use Your Information

Beyond processing your documents, we use the information we collect to:

• Create, manage, and authenticate your account.
• Process transactions and send related billing information.
• Send transactional emails, including account verifications, password resets, and service alerts.
• Identify, investigate, and prevent fraudulent activity, unauthorized access, or violations of our Terms of Service.

4. Data Sharing and Sub-Processors

We never sell, rent, or trade your personal information or document data to third parties for marketing purposes. We only share information with trusted third parties that assist us in operating our Service (Sub-Processors), which include:

• Cloud infrastructure and hosting providers.
• Machine learning APIs for optical character recognition (OCR) and data extraction.
• Email service providers for delivering transactional alerts.
• Secure payment gateways.

A full list of our current sub-processors is available to registered users upon written request.

We may also disclose your information if required to do so by law or in response to valid requests by public authorities.

5. Cookies and Tracking Technologies

We use cookies and similar tracking technologies strictly necessary to provide the Service, such as keeping you logged into your account (session authentication cookies) and remembering your basic preferences. We do not use intrusive third-party advertising cookies to track you across the internet.

6. International Data Transfers

StatementKey is operated by 3dfusionstudio, based in India. Your information, including uploaded documents, may be transferred to and maintained on cloud servers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction. By using the Service, you consent to this transfer and processing of your information securely via our global sub-processors.

7. Your Data Rights

Depending on your location, you may have specific rights regarding your personal data, including the right to:

• Access the personal data we hold about you.
• Request the correction of inaccurate data.
• Request the erasure of your personal data ("Right to be Forgotten"). You can accomplish this directly by deleting your account and associated files from the dashboard.

8. Changes to this Privacy Notice

We may update our Privacy Notice from time to time. We will notify you of any changes by posting the new Privacy Notice on this page and updating the "Last Updated" date at the top. You are advised to review this Privacy Notice periodically for any changes.

9. Contact Us

If you have any questions about this Privacy Notice or our data handling practices, please contact us at: [email protected].